SourcePoint

For training guides, frequently asked questions, demos please visit the SourcePoint Portal PLEASE NOTE: You must be connected to the network to access the portal. 

For more information on the SourcePoint handbook, forms and templates please visit PASSHE Procurement.

To enter purchase requestions, access the SourcePoint System through the ESS portal and select the SourcePoint tab, and select "Guided Buying".

Important Year-End Information

The below information will assist in understanding how to proceed with year-end purchases in SourcePoint (SAP ARIBA):

1. In SourcePoint (SAP ARIBA), the “Need-By-Date” determines the fiscal year commitment, regardless of when the PR is approved and converted to a PO.  The Need-By-Date in SourcePoint maps to the Delivery Date on legacy SAP PRs and POs.  For all requisitions needing to be committed with FY 2024 funds, you should select a Need-By-Date on or before June 30, 2024 on the purchase requisition.
2. All FY 2021 commitments will roll on the evening of June 28, 2024.  This includes purchase requests and purchase orders.
3. If you order something that is committed with the current year or new year budget and it arrives on or before June 30, 2024, it should be received in SourcePoint (SAP ARIBA) on the date it arrives.  This will record the expense in the correct fiscal year in accordance with generally accepted accounting principles.
4. Nothing should be received in SourcePoint (SAP ARIBA) before it physically arrives.
5. Once the new year begins, you can resume entering purchase requests in SourcePoint (SAP ARIBA) on July 1, 2024 with your new year budget.

SOURCEPOINT ePROCUREMENT SYSTEM

The Procurement Shared Services (PSS) office utilizes the SAP Business Network (Ariba) as the systems eProcurement system, PASSHE’s name for this tool is SourcePoint.  Below are quick access resources for utilizing the SourcePoint system.

• The SourcePoint portal can be accessed from the PSS website or by going directly to the Portal, The SourcePoint Portal (sharepoint.com). Below is a list of many of the resources you will find on the portal:
  • Training Resources, which includes quick reference guides (QRGs) which are listed by the modules within the system.
  • Video Guidance
  • PSS and SourcePoint Support Contacts
  • Commodity Codes – helpful listing of the commodity codes used in SourcePoint.
  • Catalog Supplier Information
  • Supplier Management, which contains helpful information to onboard/register suppliers.